Is your company mostly or fully remote these days? Are you planning strategic initiatives over Zoom because your teams are distributed? Do you need a better way to inspire or motivate your staff? All of these are great reasons to plan your next meeting-of-the-minds offsite.
Offsites are an incredible way to bring teams, leaders, and even companies together. Whether it’s strategic planning, creative brainstorming, or culture building, these meetings allow individuals to connect in new and meaningful ways.
What’s more, getting out from behind your desk and away from your regular routine doesn’t just do wonders for your employees but also your bottomline. In fact, offsites have shown to boost morale, increase engagement, enhance productivity, and reduce turnover.
Ready to take your next meeting OOO and offsite? Here are six tips to ensure your upcoming team event is a successful one.
It may be tempting to load up your agenda with objectives, but the old adage “less is more” applies to the most effective offsite meetings. Spread yourself too thin in the time your budget allows and it’s easier to fall short of crafting a concrete strategy that allows everybody to hit the ground running when they get back to the office. Defining your purpose also helps you narrow down who should run the meeting and the key stakeholders to invite.
Map out activities you’ll need to get to your goal. Do you envision a mix of presentations and brainstorming sessions? How much time should be allotted to specific issues? Where will breaks and meals fall during the day? The more you can plan your schedule (down the minute), the better prepared everyone will be to get to work. Distribute the agenda a week ahead of the event to give everyone a chance to digest it.
Presentations are a great way to make sure everyone is on the same page. Some companies bring in industry experts to kick off the meeting or introduce specific topics. Whether you’re booking a ballroom or intimate conference room, Club Quarters Hotels provide state-of-art audio-visual equipment suited to the space—so you can focus on content, not technology.
Who will you depend on to keep everything—and everyone—on track? A skilled meeting facilitator can maximize every minute of your offsite meeting by engaging participants in team activities, sparking productive conversations, and making sure everyone has a chance to share their thoughts. The facilitator is also the go-to person if bottlenecks or other issues come up.
A little downtime fun is a great way to prompt fresh perspectives. Located in the heart of major cities, Club Quarters Hotels are the perfect place for group excursions to nearby popular attractions, fine dining establishments, entertainment spots, and local events. What’s more? These new experiences often spark some of the best outside-the-box thinking.
This won’t be your last offsite (we hope!), so it pays to invest a few minutes at the end of the meeting eliciting honest feedback on how everything went and asking what improvements would make the next meeting even more productive. Feedback forms can be anonymous to ensure you’re getting the most candid input.
Meeting out of the office ensures there’s no chance of key contributors being pulled away just when you’re starting to make some headway. And by condensing a series of focused presentations, brainstorming sessions, and planning meetings into one manageable chunk of time, you’ll be able to accomplish everything on your agenda in days rather than weeks.
Bonus points if you extend your stay into the bleisure trip you’ve been meaning to take.
At Club Quarters Hotels, we offer a variety of meeting spaces to meet your every need. Our rooms are designed with your productivity in mind and are equipped with state-of-the-art technology, fast, secure WiFi, and more.
On breaks—or during breakout sessions—enjoy the comfort of our Club Living Room, the perfect place to connect and collaborate. And no matter what Club Quarters Hotel location you choose, you’ll be able to focus on your key goals—free from distraction and creativity-killing interruptions.
Ready to plan your next offsite? Plan it with Club Quarters Hotels. Our experienced meeting experts can guide you through every step of the process, from booking accommodations and meeting rooms to organizing meals and group activities.
New York City6 Reasons Why Meeting Planners Love New York City
New York City, often called the "Capital of the World," is more than just a tourist hotspot. It's a magnetic destination for meeting planners worldwide
Chicago48 Hours in Chicago: Your Perfect Weekend Itinerary
The Windy City. Second City. Chi-town.
©2023 Club Quarters Hotels